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How to collaborate

BetaThis feature is new and we're actively working to improve it. Updated

Collaborate with teammates to review and fine-tune your messages made in Design Studio.

Overview

Design Studio offers you and your teammates many tools for collaborating on your messages—you can share, export, or capture a screenshot of your work, create rounds of feedback, and access version history.

You can also send a test to see how the message looks in your inboxes.

 Only one person can edit a Design Studio message at a time.

Design Studio doesn’t offer live, cross-team collaboration. If someone else is working on a message when you enter the visual or code editor, you’ll be prompted to Take over Editing or View Only.

Share

This is the same as copying the browser link of your message. From the dropdown menu next to your filename, click Share, then click Copy link.

The top-left of the Design Studio editor. A dropdown menu with an arrow pointing to the Share option.
The top-left of the Design Studio editor. A dropdown menu with an arrow pointing to the Share option.

You can send the link to anyone on your team, but note they must log in to access it.

Export

You can easily export all of your files from Design Studio. Click the Export button in the dropdown by the filename.

The top-left of the Design Studio editor. A dropdown menu with an arrow pointing to the Export option.
The top-left of the Design Studio editor. A dropdown menu with an arrow pointing to the Export option.

From here, you can choose to download a zip of all your files, an HTML file, or a PDF.

Export optionDescription
Download ZIPThis includes your final HTML (the processed version of your code that includes transformers), the text version of the email, and any relevant, uploaded assets.
Copy HTMLThis copies the final, processed HTML of the email to your clipboard.
Download PDF ReportThis includes a PDF summary of your email based on settings you can customize.

Customize your PDF Report

When exporting a PDF, decide what the envelope should be and if you want a description:

  • Email name – by default, this is the filename
  • From name and From email address
  • Subject – by default, this is the filename
  • Description (optional)

By default, every PDF includes a 700px-wide desktop screenshot of your full message. You can also include a:

  • Mobile screenshot (320px wide)
  • Dark mode screenshot
  • Plain text version of your message

Check any of the following to include additional details:

  • Link validation – Adds numbered callouts to links in the screenshot
  • Image validation – Checks for missing/broken images
  • Spam score – Adds your spam score from SpamAssassin

Capture a screenshot

If you need a quick visual to share or review, you can take a screenshot of the preview window at any time. Go to the preview window, and click the camera icon to capture your screenshot.

The toolbar at the bottom of a preview. From left to right is the preview toggle, a person icon, and camera icon.
The toolbar at the bottom of a preview. From left to right is the preview toggle, a person icon, and camera icon.

The screenshot includes preview settings like dimensions. The file is .png, and will open in a new tab in your browser.

Copied to clipboard!
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